International Customer Service Manager - Greater China

Job location:
Shanghai, China
Created moment:
January 3, 2022
Job reference:
REQ - 05222

The Company

The world leader in mineral-based specialty solutions for industry, with over 16,000 employees and over 200 sites worldwide, Imerys delivers high value-added, functional solutions to diversified set of industrial sectors, from processing industries to consumer goods. The Group draws on its knowledge of applications, technological expertise and its material science know-how to deliver solutions based on beneficiation of its mineral resources, synthetic minerals and formulations. These contribute essential properties to customers’ products and performance, including refractoriness, hardness, conductivity, opacity, durability, purity, lightness, filtration, absorption and repellency. Imerys is determined to develop responsibly, in particular by fostering the emergence of environmentally-friendly products and processes.

If you want to grow your skills and develop your career, find out more at www.imerys.com

The Position

International Customer Service Manager - Greater China

Job Summary

JOB SUMMARY

International Customer Services (orders where distribution asset and customer are in the different countries): manages Transactions with the local ERP system in the country focused on Order to Cash and Care to Retain processes. Focus on 1 or 2 market segments. He/She plays a key role of  maintaining a high level of Customer Satisfaction as well as monitoring on-time delivery in full.

Management of Customer Services teams of the area: manages and supervises the country customer service teams (local and international teams). In charge of the KPIs of the area (consolidation, analysis, reporting and actions), promoting continuous improvement across the teams.

JOB SCOPE/DIMENSIONS

Reports to PMAPAC Customer Service Director.

Reports: 

  • direct: 2-4 Customer Service Officers (International), 

  • direct: 1 Supervisor for Local Customer Services

  • dotted line: site administrators in our Paper & Board satellite plants

 

KPIs: On Time Delivered / On Time In Full, Customer complaints related to customer services, EHS KPIs, Order entry (volume, value), urgent Sales order rate, Net Promoter Score.

 

Geographical coverage: Mainland China, Taiwan, Hong Kong

 

 Local CS offices servicing around 800+ customers under international transactions plus domestic transactions. 

KEY TASKS AND RESPONSIBILITIES

 

International Customer services:

  • Supervise the International customer service team in the country to support CS daily operation. 

  • Manage customers’ inquiries, order processing, sample requests and complaint cases being processed and effectively communicate with the customers, keeping them informed of order status in a timely manner. 

  • Determine customers’ needs and closely coordinating with sales, production, accounting, and logistics teams to ensure the customers’ requirements met and enable a smooth flow of business.

  • Improve quality service by recommending improved processes; identifying new product and service applications. Set up work procedure and instructions accordingly to avoid any day to day disruption

  • Keep a good relationship with customers and maintain a high level of customer satisfaction. 

  • Work closely and align with other functions (e.g. Sales, Supply Chain, S&OP, Finance, Industrial) to deliver the best customer experience, ensure cooperation within the Customer Service teams and other internal departments to obtain information for the proper and smooth handling of customers’ enquiries.

Management of teams:

  • Lead and oversee the Customer Service Department on behalf of the CS Director for a specific Sub-Region. Act as a single point of accountability / coordinator between the CS Director and other functions within the sub-region.

  • Set goals and objectives for team members for achievement of operational results

  • Empower teams in their everyday interactions with customers, and serve as the main source to escalate and deconflict.

  • Execute defined rituals of management according to Management Control & Reporting Systems.

  • Provide prompt assistance to the local customer service team and help in solving customers’ complaints with CRM 

  • Promote digital tools ( e.g. Google Suites, ERP, CRM) within the CS teams. 

 

Continuous Improvement and KPIs:

  • Ensures policies, practices and procedures are understood and followed by the SOP without compliance issues.

  • Ensure data quality entered to the local ERP system for analysis and prepare forecast and outlook of the country perimeter.

  • Implement and review CS guidelines, good practices & KPI

  • Optimizing the use of available tools (ERP, CRM, SAC, Google etc), digitalize and automate reports and document processes.

  • Ensure continuous improvement and training to align CS teams reaching expected standards of quality.

  • Support new business initiatives and projects and contribute to review meetings and change processes

  • Foster collaboration between other Customer Service clusters / sub-regions through facilitating best practices, building the community through facilitating cross-entity exchanges..

 

 Environment, Health & Safety (EHS):

  • Promote EHS culture and KPIs within the CS teams

 

This position may require 25% travel involved 

 

JOB SPECIFICATIONS

Education: 

  • Bachelor’s degree or above, preferable in Supply Chain/Logistic/Business Administration

 

Typical Profile:

  • Customer Service Lead/Manager

  • Customer oriented profile with previous Sales/Sales Admin exposure

 

Experience: 

  • 8+ years of experience in leading a team of customer service with knowledge in manufacturing.

  • Hands-on experience in Business Transfer and International Trade as well as Letter of Credit handling, incoterm, etc.

  • Proven experience in a CRM program is an advantage. 

  • Experience in handling complaint from customers and solving complex client situations is an advantage 

  • Deep knowledge of customer journey improvement to drive customer centricity 

 

Languages:

  • Proficient in English. 

  • Fluent in the language(s) of the customers and CS team members of the Region is an advantage

Position Type

Full time

and

Fixed Term (Fixed Term)

Only technical issues will be monitored through the below inbox:

recruiting.support@ imerys.com

PLEASE DO NOT SUBMIT RESUMES OR APPLICATIONS TO THIS EMAIL, AS THEY WILL NOT BE REVIEWED. 

To ensure fairness and legal compliance in our recruitment processes, only applications received through the online application process will be considered. 

IMERYS is an Affirmative Action and Equal Opportunity Employer and it is our policy to not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, marital status, sexual orientation, gender identity, genetic information, disability, veteran status, or any other status protected by federal, state or local laws.