Customer Service Specialist

Job location:
Shanghai, China
Created moment:
November 18, 2022
Job reference:
REQ - 06588

The Company

The world leader in mineral-based specialty solutions for industry, with over 16,000 employees and over 200 sites worldwide, Imerys delivers high value-added, functional solutions to diversified set of industrial sectors, from processing industries to consumer goods. The Group draws on its knowledge of applications, technological expertise and its material science know-how to deliver solutions based on beneficiation of its mineral resources, synthetic minerals and formulations. These contribute essential properties to customers’ products and performance, including refractoriness, hardness, conductivity, opacity, durability, purity, lightness, filtration, absorption and repellency. Imerys is determined to develop responsibly, in particular by fostering the emergence of environmentally-friendly products and processes.

If you want to grow your skills and develop your career, find out more at www.imerys.com

The Position

Customer Service Specialist

Job Summary

Order process management (Order to Cash & Care to Retain )

  • Punch in the customers' orders (internal and external) into local country / out of the country (Source Plant) ERP system  and validate the order context according to internal (i.e.: Trading Hub) / external customers’ requirements and Source Plant’s capability. Follow Service Level Agreements (SLAs). 

  • Direct trading: Raise a Purchase Request and follow up the approval to generate the purchase order from the local country/region ERP system, coordinate transportation to customers with Supply Chain team and related Payables follow-up, PO receipt for accruals.

  • Liaise with Source Plant’s logistic coordinator to organize shipment to ensure on time shipment in full

  • Communicate with internal / external customer on shipment dates and adjustments

  • Ensure customer service requirements for all imports shipments into the servicing region, trade bookings, and documentation and counter requirements. Knowledge of local and export legislation is a prerequisite and must be able to effectively troubleshoot any issues that may arise.

  • Support in credit application, credit release application, credit note / debit note request if needed.

  • Follow the CS KPIs for order management, complaints management, sample management etc.

  • Support in both Internal & External Audit

  • Provide backup for other customer service as required.

  • Other tasks assigned by line manager


 

Containers movement tracking

  • Closely monitor the containers’ movement until the containers arrive at the destination. 

Billing

  • Maintaining documentation as per the international trade norms

  • Timely processing of  invoices for customer orders

  • Input data in ERP

  • Review data and correct discrepancies as needed

  • Maintain customer invoice files for archive in customer files (electronic or non electronic)

  • Manage billing process and participate in ERP implementation as needed

Customer communication

  • Be the single point of contact for allocated customers on all information requests, complaints, etc.

  • Directly collect information and communicate to customer when possible (e.g. shipment tracking)

  • Liaise with "complaints, samples & regulatory coordinator" for requests requiring task allocation and follow-up with other functions (e.g. operations)

Customer requests coordination (not directly answered by Customer Service)

  • Collect customer requests requiring task allocation and register in CRM. Follow-up with other functions from Customer Service (e.g. complaints, samples, regulatory questionnaire)

  • Communicate back to Customer Service for customer information

  • Follow-up on tasks allocated with relevant functions until it’s closed (e.g. following up on samples sent-out from plants, complaint status, sample status and regulatory questionnaire … etc)


Liasioning with external agencies like Customs, Shipping Agency and Banks for smooth functioning if needed

Position Type

Full time

and

Fixed Term (Fixed Term)

Only technical issues will be monitored through the below inbox:

recruiting.support@ imerys.com

PLEASE DO NOT SUBMIT RESUMES OR APPLICATIONS TO THIS EMAIL, AS THEY WILL NOT BE REVIEWED. 

To ensure fairness and legal compliance in our recruitment processes, only applications received through the online application process will be considered. 

IMERYS is an Affirmative Action and Equal Opportunity Employer and it is our policy to not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, marital status, sexual orientation, gender identity, genetic information, disability, veteran status, or any other status protected by federal, state or local laws.