Assistant Manager - Secretarial & Legal

Job location:
Pune, India
Created moment:
February 6, 2024
Job reference:
REQ - 07878

The Company

The world’s leading supplier of mineral-based specialty solutions for industry with 14,000 employees, operations in more than 40 countries, and €4.3 billion in revenue in 2022.
Imerys delivers high-value-added, functional solutions to a great number of sectors, from processing industries to consumer goods. The Group draws on its understanding of applications, technological knowledge and expertise in material science to deliver solutions by beneficiating its mineral resources, synthetic minerals and formulations. Imerys’ solutions contribute essential properties to customers’ products and their performance, including heat resistance, hardness, conductivity, opacity, durability, purity, lightness, filtration, absorption and water repellency. Imerys is determined to develop responsibly, in particular by fostering the emergence of environmentally-friendly products and processes.
If you want to grow your skills and develop your career, find out more at

The Position

Assistant Manager - Secretarial & Legal

Job Summary

Company Secretarial Tasks:

Well conversant with MCA-21, i.e. online filing, online inspection. Thorough knowledge of Secretarial Standards issued by ICSI. Keep track of latest developments & amendments in Corporate laws and prepare suitable plans as per the applicability to ensure timely compliances

Managing all the corporate filings under Companies Act, FEMA, Employee Welfare Act, POSH and any other compliance which is applicable on us Audits of Companies for the purpose of Compliance Certificate & Secretarial Audit.

Timely Filing of Forms for appointment, Resignation, KYC of Directors and maintaining relevant registers as per Companies Act and CS guidelines

Preparation of Directors Report and Annual Return, Filing of Balance Sheet and Profit & Loss Account in XBRL.

Appointment of Managerial Persons and all the matters related to managerial remuneration.

Drafting of Agenda, Notice and Resolution for the Board meetings, Committee meetings and for AGM (including Special Notices).

Convening and Drafting Minutes of Board Meetings, committee meetings and Shareholders Meetings.

Preparation of Search Reports, Due Diligence Report and Statutory Report etc etc.

Preparation and filling of various forms to ROC / MCA.

Preparation of Statutory Registers, Attendance Registers, Minutes Book and all other Secretarial records.

Preparation of responses in reply to all statutory notices to company.

Representing company to various authorities on behalf of company - PF, Labour office etc.


Assist with CSR compliance (Work together with CSR team on related projects and support in CSR related correspondence reports). Preparation of CSR budget, annual CSR report, Keep track of funds utilization etc.


Legal Work To Assist in Drafting of Various types of Agreements & Deeds.

Assist M&A team with Legal Due Diligence activity on need basis.

Business Partnering:

Support Purchase & Sales/Commercial team on legal clauses and advise during contract framing to mitigate any potential risks

Preparation of Intercompany agreements

Support Finance & Treasury functions wrt FEMA compliance during FDI/ECB/Legal entity restructuring etc.

Support Supply chain function wrt customs matters on need basis

Support Industrial Operations team on timely updation of Occupier and change of Directors with relevant authorities as per local requirements of the state where our sites operate as per Factories Act

Co-ordination with Plant Managers for timely amendment & renewal of Factory Licenses, Consent from Pollution Control Board & Other Authorities

Co-ordination with Plant Managers for timely submission of applicable returns under Factories Act, Pollution Control Act, Environmental statement etc

Work with the project team for obtaining new licences, consents, permissoin etc for any new Projects being setup

Any other activity as may be required to ensure compliances

Position Type

Full time



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To ensure fairness and legal compliance in our recruitment processes, only applications received through the online application process will be considered. 

IMERYS is an Affirmative Action and Equal Opportunity Employer and it is our policy to not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, marital status, sexual orientation, gender identity, genetic information, disability, veteran status, or any other status protected by federal, state or local laws.