Customer Service Executive PARP

The Company

Imerys is the world’s leading supplier of mineral-based specialty solutions for the industry with €3.8 billion in revenue and 13,700 employees in 54 countries in 2023. The Group offers high value-added and functional solutions to a wide range of industries and fast-growing markets such as solutions for the energy transition and sustainable construction, as well as natural solutions for consumer goods. Imerys draws on its understanding of applications, technological knowledge, and expertise in material science to deliver solutions which contribute essential properties to customers’ products and their performance. As part of its commitment to responsible development, Imerys promotes environmentally friendly products and processes in addition to supporting its customers in their decarbonization efforts.

The Position

Job Summary

KEY TASKS AND RESPONSIBILITIES

Order process management

Punch in the customers' orders into the local ERP system and validate the order context according to internal / external customer’s requirements and Source Plant’s capability. Follow Service Level Agreements (SLAs).
Encode order with delivery date and liaise with Source Plant’s logistic coordinator to organise delivery
Communicate with internal / external customer on delivery dates and adjustments

Support in credit application, credit release application, credit note / debit note request if needed.

Containers movement tracking

Closely monitor the containers’ movement until the containers arrive at the destination.

Billing

Timely processing of invoices for customer orders including issuance of Tax invoices in ERP
Input data in ERP
Review data and correct discrepancies as needed (e.g. ordered quantity vs. shipped quantity)
Maintain customer invoice files for archive in customer files (electronic or non electronic)
Manage billing process and participate in ERP implementation as needed

Customer communication

Be the single point of contact for allocated customers on all information requests, complaints, etc.
Directly collect information and communicate to customer when possible (e.g. shipment tracking)
Liaise with "complaints, samples & regulatory coordinator" and follow-up with other functions (e.g. operations)

Customer requests coordination (not directly answered by Customer Service)

Collect required details from customers and/or other related team(s) (e.g. Sales, Supply Chain, etc) on Complaints or Samples and register in CRM.
Follow-up on tasks allocated with relevant functions until it’s closed (e.g. following up on samples sent-out from plants, complaint status, sample status and regulatory questionnaire, etc)

Liaise with external agencies like Shipping Agency and Banks for smooth functioning if needed.

This position may require 5% travel involved

JOB SPECIFICATIONS

Education:

Diploma’s degree or above

Typical Profile:

Customer Service Executive
Customer oriented profile with previous Sales/Sales Admin exposure

Experience:

Preferably 1-3 years of experience in customer service with knowledge in manufacturing.
Hands-on experience in Business Transfer and International Trade as well as Letter of Credit handling, incoterm is an advantage.
Proven experience in SAP is an advantage.
Experience in handling complaint from customers and solving complex client situations is an advantage
Knowledge of customer journey improvement to drive customer centricity

Languages:

Proficient in English and Bahasa Malaysia.
Fluent in the language(s) of the customers and CS team members of the Region is an added advantage [ Region: SEA - English, Mandarin, Bahasa Malaysia ]

Position Type

Full time

and

Permanent

Only technical issues will be monitored through the below inbox:

recruiting.support@ imerys.com

PLEASE DO NOT SUBMIT RESUMES OR APPLICATIONS TO THIS EMAIL, AS THEY WILL NOT BE REVIEWED.

To ensure fairness and legal compliance in our recruitment processes, only applications received through the online application process will be considered.

IMERYS is an Affirmative Action and Equal Opportunity Employer and it is our policy to not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, marital status, sexual orientation, gender identity, genetic information, disability, veteran status, or any other status protected by federal, state or local laws.