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Office Administrator-Antonito & No Agua

Job location : Antonito, Colorado
Created moment : 09/13/2021 - 02:00
Job reference : REQ - 04827

The Company

The world leader in mineral-based specialty solutions for industry, with over 16,000 employees and over 200 sites worldwide, Imerys delivers high value-added, functional solutions to diversified set of industrial sectors, from processing industries to consumer goods. The Group draws on its knowledge of applications, technological expertise and its material science know-how to deliver solutions based on beneficiation of its mineral resources, synthetic minerals and formulations. These contribute essential properties to customers’ products and performance, including refractoriness, hardness, conductivity, opacity, durability, purity, lightness, filtration, absorption and repellency. Imerys is determined to develop responsibly, in particular by fostering the emergence of environmentally-friendly products and processes.

If you want to grow your skills and develop your career, find out more at www.imerys.com

The Position

Office Administrator-Antonito & No Agua

Job Summary

The Office Administrator is responsible for the day to day operation of the customer service and accounts receivable office.  The key responsibilities include receiving customer orders, obtaining commitments to meet customer requirements from operations, coordinating shipments with brokers, freight companies, and export carriers, distributing invoices for payment, developing purchase orders, reporting payroll requirements, and receiving and submitting invoices for payments to vendors.

Key Responsibilities:

  • Analyzes and organizes office operations and procedures such as typing, bookkeeping, preparation of payrolls, flow of correspondence, filing, purchase of plant and office supplies, and other clerical services.
  • Evaluates Plant production, revises procedures, or devises new forms to improve efficiency of workflow.

  • Performs all data entry and adjustment of all production, man hour, deliveries and plant inventory control information.

  • Establishes uniform correspondence procedures and style practices.

  • Formulates procedures for systematic retention, protection, retrieval, transfer, and disposal of records in accordance with IMERYS’ Quality System and IMERYS Records protocols.

  • Prepares productivity reports for guidance of management.

  • Reviews customer requests for products.

  • Arranges for transportation of product both domestic and export

  • Requisitions parts and supplies.

  • Coordinates and supports DOT logs and regulatory reporting

  • Other duties may be assigned.

  • Requires regular interaction with customers, vendors, personnel in operations, IMERYS corporate personnel including accounting, finance, HR, etc.

  • May be asked to travel to learn new customer service and accounting systems

  • Required to support internal and external customer audits of the plant accounting systems and records managements systems

  • The customer service office supports one operation, but may be called on to support other facilities as deemed appropriate

  • Raw materials include industrial, food grade materials, and pharmaceutical (USP) materials

Education & Experience:

  • High School Diploma

  • 1-2 years of administrative experience is desired

  • Strong customer service skills and positive attitude required

Position Type

Full time

and

Permanent

Only technical issues will be monitored through the below inbox:

recruiting.support@ imerys.com

PLEASE DO NOT SUBMIT RESUMES OR APPLICATIONS TO THIS EMAIL, AS THEY WILL NOT BE REVIEWED. 

To ensure fairness and legal compliance in our recruitment processes, only applications received through the online application process will be considered. 

IMERYS is an Affirmative Action and Equal Opportunity Employer and it is our policy to not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, marital status, sexual orientation, gender identity, genetic information, disability, veteran status, or any other status protected by federal, state or local laws.

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