Office Executive/ Assistant

Job location:
Hyderabad, India
Created moment:
May 15, 2024
Job reference:
REQ - 08248

The Company


The world’s leading supplier of mineral-based specialty solutions for industry with 14,000 employees, operations in more than 40 countries, and €4.3 billion in revenue in 2022.
Imerys delivers high-value-added, functional solutions to a great number of sectors, from processing industries to consumer goods. The Group draws on its understanding of applications, technological knowledge and expertise in material science to deliver solutions by beneficiating its mineral resources, synthetic minerals and formulations. Imerys’ solutions contribute essential properties to customers’ products and their performance, including heat resistance, hardness, conductivity, opacity, durability, purity, lightness, filtration, absorption and water repellency. Imerys is determined to develop responsibly, in particular by fostering the emergence of environmentally-friendly products and processes.
If you want to grow your skills and develop your career, find out more at www.imerys.com

The Position

Office Executive/ Assistant

Job Summary

Safety
●    Ensure Office is safe and hazard free and Covid safety in the workplace 
●    Organise periodic Safety Meetings
●    Maintain a clean, uncluttered and safe office environment

Office Management & Efficiency
●    Maintain and discharge all Administrative functions in a prompt and efficient manner including
○    Periodic clearing of payments for trade associations, newsletters and memberships
○    Managing of Annual Maintenance Contracts (Negotiations, Service & Payments)
○    Dispatch & Entry for all shipments/ materials/ parcels outgoing by courier or hand

 IT & Telecom Support & Coordination
●    Ensure trouble free and smooth operations for all communication hardware and services for office, team and visitors
○    In coordination with respective departments (Customer Care) and service providers

Sales Support
●    Support sales for logistics matters when necessary
●    Own and update customers mailing lists on a regular basis
●    Coordinate Customer Days with concerned managers, site team and communications for smooth and successful events

Communications
●    Be the Communication Correspondent Representative for the Imerys India office and sales activities
●    Oversee exhibitions, and customer events nationally
●    Negotiate contracts with venues, vendors, and service providers. Budget management in line with the agreed budget for the events.
●    Organise internal events, meetings, or conferences for Customer days and Imerys local / International internal meetings 
●    Create and manage merchandising and signage material according to Imerys guidelines.
●    Assist Communications Business Partners with local communications tools such as Secar Gazette, local advertising in printed and internet-based publications, and web-based events according to Imerys guidelines. 
●    Follow up with a debriefing after Tradeshows to share post-show assessment.


Travel Management
●    Organise and arrange Flights & Trains tickets/Visas/Hotels/Cars/Forex/SIMs, etc
○    For the team and all inbound visitors

Position Type

Full time

and

Permanent

Only technical issues will be monitored through the below inbox:

recruiting.support@ imerys.com

PLEASE DO NOT SUBMIT RESUMES OR APPLICATIONS TO THIS EMAIL, AS THEY WILL NOT BE REVIEWED. 

To ensure fairness and legal compliance in our recruitment processes, only applications received through the online application process will be considered. 

IMERYS is an Affirmative Action and Equal Opportunity Employer and it is our policy to not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, marital status, sexual orientation, gender identity, genetic information, disability, veteran status, or any other status protected by federal, state or local laws.